Local intern-Operations, Dar Es Salaam, Tanzania

The Position:

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results. We need interns who are exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Under the overall guidance of the UNFPA Representative and direct supervision of the Procurement and Logistics Officer, the incumbent ensures efficient and effective functioning of the records systems to support programme and office management, and to build a strong country office knowledge base.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Intern performs the following functions:
• Procurement:

Prepare authorization documents for customs clearance for internationally procured goods/materials/equipment

Conduct physical verification of inventories and prepare receipt and inspection reports and delivery reports

Coordinate procurement meetings and prepare payment documents for the vendors

Facilitate review and submission of documents in AODOCs for payment processing

Filing procurement documents appropriately

Monitor and initiate procurement of office supplies

2. Administration and Human Resources:

Prepare official letters for visa requests, residence permit requests and extensions etc

Support in data collection and compilation for COREM reporting

Support in asset management

Support in data collection for GHG reporting

Support in updating the country office recruitment plan for reporting purposes

Updating staff mandatory training completion status

3. Office Store management:

Ensures materials stored are properly categorized

Ensures over stayed items are reported to responsible officer for action

Ensures unneeded materials and files are properly disposed

Prepare the projection of Office Supplies and Stationaries requirement

Prepare SOP for efficient store management,

4. Finance

Value Added Tax (VAT) Claim Management.

Compiles the matrix of all payments made with VAT inclusive

Reconciles the GL VAT ledger with the Tax invoices hard copies

Go to Vendors and certify all photocopies of invoices

Prepares the Tax Invoices and any other related supporting documents Prepare the letter

for TRA VAT Claim submission

Consolidates all the required Documents for final submission as required by TRA

Follow up for VAT refund and communicate accordingly

Other Duties

Performs any other duties as may be assigned by the Supervisor

Qualifications and Experience:

Qualifying for an Internship

All interns must meet the following educational and other eligibility requirements:

Educational requirements

a. Be enrolled in a first university degree programme (such as bachelor’s degree or equivalent) and have completed one full academic year;

b. Be enrolled in a postgraduate degree programme (such as master’s programme or higher);

c. Have recently graduated with a university degree as defined above and, if selected, must start the internship within one-year of graduation; or

d. Be enrolled in a postgraduate professional trainee programme and undertake the internship as part of this programme.

Other eligibility requirements

e. Demonstrate interest in the field of development;

f. Demonstrate written and spoken proficiency in at least one of the working languages of the United Nations (English or French) and fluency in the official language (Arabic, Chinese, English, French, Russian or Spanish) of the UNFPA office; and

g. Demonstrate ability to adapt to new environments and to establish and maintain good working relations with individuals of different cultural backgrounds.

Academic Education:
• A minimum of an Advanced Diploma or equivalent in Finance, Accounting, Procurement or Business Administration.

Knowledge and Experience:
• Experience:

Fluency in English and Swahili. Knowledge of any other UN languages is an asset.

Strong analytical and writing skills.

Initiative, sound judgment and demonstrated ability to work harmoniously with staff members from different national and cultural backgrounds.

Full computer literacy (Microsoft Applications).

Ability to manage multiple and competing priorities with tight deadlines.
• Learning Elements:

Upon completion of the assignment, and depending on its duration, the Intern will gain the following knowledge assets:
• Increased understanding of the UNFPA and the Programme Division within UNFPA
• Understand the UNFPA mandate and policies, including regional set-up
• Understand and familiarize with UNFPA Governance and Executive Board
• Understand UNFPA programme design and delivery mechanisms
• Understand the dynamics of operational and programme support and communications to the field, and at the level of HQ
• Learn UN technical language, working procedures, and coordination mechanisms
• Write and formulate substantive documents
• Network with UN colleagues
• Work experience as a team member in a multicultural setting

Financial Elements:

Interns do not receive a salary or any other form of remuneration from UNFPA. The costs associated with an intern's participation in the programme must be assumed either by the nominating institution, which may provide the required financial assistance to its students, or by the students themselves, who will have to meet living expenses as well as make their own arrangements for accommodation, travel and other requirements. However, the Intern will receive a stipend to help cover basic daily expenses related to the internship, if not financially supported by any institution or programme, such as a university, government, foundation, or scholarship programme. The amount of the stipend varies according to the duty station. In addition, applicants must have medical insurance for the duration of the internship. Proof of insurance will need to be submitted before the internship begins. UNFPA does not provide medical insurance for interns.

Languages:
• Fluent in English and Kiswahili

Required Competencies:

Values:
• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies:
• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Compensation and Benefits:

The intern will be paid as per the UNFPA internship payment guideline.

UNFPA Work Environment:

UNFPA is dedicated to fostering a work environment that upholds the values of gender equality, diversity, integrity, and a healthy work-life balance. We are committed to equitable representation within our workforce and encourage applications from women, persons with disabilities, and individuals from diverse backgrounds. Our inclusive approach is central to our mission, and we welcome talent from varied cultural and professional backgrounds

Disclaimer:

Selection and appointment may be subject to background and reference checks and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.