Office Attendant (fixed Term)

Position Title: Office Attendant.

Reports to: Head of Operations

Location: Dar es salaam

Supervises: None
• Scope of Work

Under the supervision of the Head of Operations, the Office attendant will take responsibilities of the general cleanness and some administration functions of Tanzania Country Office (TCO). S/he will be responsible for ensuring the office is kept clean internally and all the surrounding areas of WWF Tanzania. She will also be in charge of reporting all repairs and services needed to office buildings and WWF assets. S/he will also liaise with the Senior Procurement Officer to ensure effective coordination of administration and procurement standards and implementation of WWF policies and procedures across TCO programs Offices.
• Main Duties and Responsibilities
• Clean and supply designated facility areas (dusting, sweeping, vacuuming, mopping, cleaning ceiling vents, restroom cleaning etc.)
• Notify management of occurring deficiencies or needs for repairs and making adjustments and minor repairs
• Coordinates and prepares for meetings and special events by assisting with reservation of conference rooms, and arranging for refreshment and necessary equipment.
• Maintain cleanliness and order in Office premises.
• Ensure the Offices, reception room, and boardrooms are kept neat.
• Support staff in moving documents around the office.
• Photocopying/Binding Office documents as and when requested.
• Preparing tea and sourcing lunch for staff.
• Maintain a kitchen inventory eg. Initiating purchase requests for kitchen and cleaning requirements plus toiletries.
• Serves customers by backing-up receptionist: answering questions: forwarding messages: confirming customer orders: keeping customers informed of order status. Etc.
• Any other duties as may be assigned by the supervisor.
• Profile

Required Qualifications
• Ordinary level certificate of Education ( ‘’O’’ Level Certificate)
• Excellent interpersonal relationships
• Job related experience and knowledge

Required skills and competencies
• Strong planning and organizational skills
• Proven interpersonal skills including the ability to develop and maintain strong relationships at all levels within WWF and other external stakeholder
• Ability to work within multicultural environment
• Ability to work well with limited supervision
• Willingness and ability to work beyond normal working hours
• Willingness to do cleaning sanity work and office errands
• Adherence to WWF’s values, which are: Courage, Respect, Integrity, and Collaboration