Administrative and Logistics Officer

Job Summary:

The STRIDES Morocco Administrative and Logistics Officer will support the administrative and office operations of the STRIDES Morocco Activity, a U.S. Department of State-funded global health security program. This is a locally hired position based in Rabat, Morocco. The Administrative and Logistics Officer will perform a variety of advanced administrative and logistics support duties, requiring in-depth knowledge of organizational and departmental policies and procedures. They will support the day-to-day administrative and logistical operations of the project, including document preparation, records management, meeting coordination, event logistics, and communication with internal and external stakeholders. The Administrative and Logistics Officer will work closely with the Finance and Operations Manager and the broader project team to ensure all administrative and logistical activities are carried out in a timely, accurate, and compliant manner. The position reports directly to the STRIDES Morocco Finance and Operations Manager.

Accountabilities:

• Performs advanced level administrative tasks in support of the STRIDES Morocco project team..

• Serves as the primary point of contact for input from internal and external contacts.

• Coordinates project team meetings, prepares agendas, records meeting notes, and distributes minutes.

• Ensure that communications are promptly and accurately dispatched.

• Develops and improves administrative procedures to promote timely processing of deliverables.

• Sets up and maintains files, prepares reports and presentations, performs data entry, and compiles special reports.

• Prepares and maintains documentation, plans, schedules, databases, and spreadsheets to support project functions.

• Schedules and organizes complex activities such as meetings, travel, and conferences for project staff.

• Acts as a liaison with other departments and outside agencies, including senior management.

• Handles confidential and non-routine information and explains policies when necessary.

• Designs and produces correspondence, memos, charts, tables, and other project documents.

• Coordinates set-up, invoicing, and payment for third-party suppliers and outside vendors.

• Maintains databases and spreadsheet files as requested by management.

• Assists with gathering, compiling, and evaluation of project due diligence data.

• Enforces and adheres to organizational policies, procedures, and best practices.

• Coordinates project logistics including transportation, event setup, and field activity support.

• Manages office supply inventory and coordinates procurement of administrative and logistical items.

• Coordinates travel and accommodation arrangements for project staff, consultants, and visitors.

• Supports organization and logistics of workshops, trainings, and project events, including venue selection and material preparation.

• Maintains and tracks project assets and equipment in compliance with asset management policies.

• Liaises with building management, service providers, and vendors to ensure smooth office operations.

• Other duties as required.

Applied Knowledge & Skills:

• Demonstrates in-depth understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.

• Uses established filing and data systems, functions, and/or procedures that require knowledge of the program.

• Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.

• In-depth understanding of software used to perform day-to-day functions.

• Uses office software programs, information systems, and office equipment to access, input, and verify standard information.

• Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.

• Utilizes program specific terminology.

Problem Solving & Impact:

• Resolves and/or develops recommendations for issues and problems having broad impact.

• Problem resolution may require some analysis of policy and procedures.

• Serves as a resource to others in resolving non-standard issues and problems.

• Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to resolve.

Supervision Given/Received:

• Reports to the Finance and Operations Manager.

• Works under limited supervision.

• May coordinate workload with other support staff across project teams.

Education:

• Associates Degree or International Equivalent in Business Administration or Related Field.

• Bachelor’s Degree preferred.

Experience:

• Typically requires a minimum of 5+ years of relevant experience.

• Experience in monitoring the use of expenditures to meet organizational objectives and compliance preferred.

• Prior experience on a USG-funded project or non-governmental organization (NGO) preferred.

• Science or health-related field experience preferred.

• Articulate, professional, and able to communicate in a clear, positive manner with clients and staff.

• Must be able to read, write, and speak fluent English, French, and Arabic.

Typical Physical Demands:

• Typical office environment.

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods of time.

• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

The expected hiring salary range for this role is MAD 160,000 - 220,000 annually for gross salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

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