Administrative Assistant - Accountant

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Administrative Assistant - Accountant

26.01.2026 Expired

Teaser

The European Union (EU), an economic and political Partnership between 27 European countries. The EU is represented through more than 140 diplomatic representations, known as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Ghana's mission is "Building a strong partnership with Ghana to promote Peace and Prosperity for People and Protecting the Planet".

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We offer

A post of the Administrative Assistant - Accountant in the Administration Section under a two-year renewable contract.Under the supervision of the Head of Administration, the selected candidate will oversee payroll administration, statutory compliance, budgeting, treasury, accounting operations, missions, and asset management, ensuring accurate financial records, proper use of funds, and compliance with internal and external regulations. He/She will also provide operational support through system administration, staff guidance, audits, reporting, and acting as a backup for key finance and administration functions when required and perform any other tasks required by the Head of Administration and/or the hierarchy.

The place of employment is Delegation of the European Union to Ghana -The Round House - 81, Cantonments Road, P. O. Box 9505 KIA, Accra, Ghana.

The selected candidate will be recruited at a minimum basic salary of 17,012.00 GHS (step 1 of the salary grid). Final salary will depend on number of years of relevant proven experience. Benefits, such as accommodation allowance, additional pension scheme and medical insurance are offered to employees and their families under certain conditions.

We look for

A team player with at least 5 years’ experience in the relevant field with the ability to prioritize tasks, work independently, and meet tight deadlines while remaining flexible under pressure. Highly committed and detail-oriented, with strong numerical skills and accuracy in performing technical and procedural duties.

Job Description

Group 2 HR HUB and Sysper2 references HR HUB157304 SYSPER 151749 Section in the organisation chart Administration Section Next hierarchical superior (who to report to) Reporting to Head of Administration Working hours Full time (37,5 hours/week) Working environment/conditions Office work / international and multicultural environment Job objective

To provide financial, accounting and administrative assistance to the administrative section under the direct supervision of the Head of Administration and in close collaboration with the Accounts Clerk.

Main Tasks

PAYROLL
• Preparation of monthly payroll for local staff
• Update or modification of Payroll model in HR HUB
• Preparation and filing of all statutory deductions - PAYE, Tier1 and 2 Pension scheme.
• Provide support to Local staff for Pension and Tax related issues with respective authorities
• Responsible for ensuring periodic update of staff records at SSNIT and Enterprise (dependants, beneficiaries, etc)
• Preparation of budgetary forecasts and monitoring of expenses,
• Introduction of amendment requests (commitment / de-commitment) in SUMMA
• Check availability of credit before legal commitments are signed
• Check conformity of invoices with supporting documents before payment
• Check correct use of funds reservations, budget lines and sub-post
• Mid-year and End-of-year budget review together with the HoA
• Monitoring daily Imprest Accounts balances to ensure sufficient funds for payments
• Verify payment details encoded on the online banking platform before validation by the IAH and AOSD
• Perform regular bank reconciliations to detect errors and mistakes for correction (wrong charges, wrong debit/ credit etc.)
• Preparation of monthly imprest account closure report for timely submission to HQ for replenishment
• Check regularizations of petty cash payments in ABAC Imprest Account Journal
• Prepare bank-to-bank transfers / bank-to-petty cash (cash replenishment) as and when necessary
• Regularisation and matching of HB Accounts to clear open items in SUMMA
• Verify correct use of GL accounts and regularize necessary corrections
• Verify that VAT components on all Delegation purchases are posted on correct HB account
• Initiate appropriate regularizations to correct any type of wrong transaction postings (budget/ HB account)
• Register all incomes for regularization (proceeds from sales, refunds etc)
• Check mission orders (schedule, expenses, supporting documents, budget line and availability of credit) before validation by HoA
• Process mission advances for staff when required and recover same upon liquidation
• Process payment of PMO liquidated missions in ABAC
• Reviewing of paid missions to link manual invoices in MIPS
• Validate Goods receipts encoded by Logistics Officer and print out tag for asset inventories.
• Responsible for asset retirement or re-activation
• Work together with Logistics Officer and IT Officer on annual physical inventory
• Back-up for Accounts clerk in their absence
• Back –up for the IAH/ HOA in her absence
• Provide training and support on SUMMA, ABAC Asset, MIPS+ and other applications upon request
• Assist in any other task requested by the Head of Administration or the Head of Delegation

BUDGET OPERATIONS

IMPREST ACCOUNT AND TREASURY

GENERAL ACCOUNTING OPERATIONS

MIPS+

ABAC ASSET

Other Duties

Personal skills
• Team player;
• Capacity to focus on priorities and to work on deadlines;
• Flexibility to work under pressure and to respond quickly to new demands;
• Committed, responsible and responsive;
• Accurate in performing technical and procedural duties;
• Ability to work independently and resourceful;
• Numerical skills and eye for details.

Job specifications

Compulsory minimum requirements Assets Eligibility criteria

Ghanaian national

Non-nationals should provide a valid

Residence and Work permits at the time

of applying

Qualifications -Part 2 of Chartered Accountant Ghana Certificate -Experience in procurement procedures Professional experience -5 years of proven experience in accounting Knowledge in the systems used by the European Union (SUMMA, MIPS) Knowledge of languages Excellent English (level C2 according Practical knowledge of French (level B1) Knowledge of IT tools Advanced knowledge of Microsoft and Excel

In Addition, Requirements Are As Follows

Compulsory requirement Asset

Eligibility

Ghanaian national

Non-nationals should provide a valid residence and work permit at the time of applying

Qualifications

French and Local language Qualifications

Part 2 of Chartered Accountant Ghana

Certificate

Experience in procurement procedures

How To Apply

Interested candidates should send their application and supporting documents by email to: eeasjobs-122@eeas.europa.eu

indicating as subject:" Application: Administrative Assistant - Accountant – [Family name and first name]" no later than Friday 06 February 2026 @ 16:00hrs Ghana time.

Shortlisted candidates will be invited for a written test. Only those who pass the written test will be invited for an interview. Recruitment of the successful candidate will be subject to medical fitness.

The application should include a Cover letter and a detailed Europass CV including professional references.