Executive Assistant (CEO’s Office) - Magodo

TalenMO a professional recruitment and talent solutions firm dedicated to sourcing, screening, and placing the right people in the right roles across various MSMEs industries, is seeking a highly skilled and experienced Executive Assistant for one of our clients.

The Executive Assistant (EA) to the CEO is a high-trust, high-impact role responsible for optimizing the CEO’s time, focus, and strategic effectiveness.

Key Responsibilities:

1. Strategic Calendar & Schedule Management

• Own and manage the CEO’s calendar with proactive planning.

• Schedule internal and external meetings aligned with strategic priorities.

• Anticipate conflicts and optimize time allocation weekly and monthly.

• Ensure meeting readiness (briefs, documents, context notes).

• Coordinate travel logistics (local & international).

• Protect deep work time and reduce low-value engagements.

2. Task Delegation & Operational Support

• Take ownership of low-level administrative and operational tasks.

• Track action items from meetings and ensure follow-through.

• Assist in prioritizing initiatives across departments.

• Prepare summaries, reports, briefs, and dashboards.

• Support execution of strategic projects.

3. Deep Working Knowledge of 8thGear Business Strategy

• Develop thorough understanding of:

• Venture Studio model, Hub Services

• Growth Advisory Programs & Impact Initiatives

• Align CEO activities with company goals and quarterly objectives.

• Support strategy execution tracking.

• Prepare strategic memos and research insights.

• Serve as internal bridge between CEO and senior leadership.

4. CEO’s Office & Visitor Management

• Greet and screen visitors professionally.

• Coordinate meeting logistics (rooms, tech, catering).

• Ensure smooth executive meeting flow.

• Maintain a high-standard executive office environment.

• Handle confidential matters with discretion and integrity.

5. Communication & Correspondence Management

• Draft, edit, and respond to emails on behalf of the CEO.

• Prepare presentations, reports, and board materials.

• Manage sensitive communications with professionalism.

• Track follow-ups with partners, investors, and ecosystem stakeholders.

• Answer calls and respond to inquiries where appropriate.

6. Administrative & Office Management Duties

• Organize reports, contracts, and documentation.

• Manage expense reporting and reimbursements.

• Maintain filing systems (digital & physical).

• Ensure operational readiness of the CEO’s workspace.

• Coordinate internal documentation flow.