Executive Assistant – Remote Applicants must be based in South Africa or the Philippines

Applicants must be based in South Africa or the Philippines

IMPORTANT INFORMATION - ALL APPLICANTS MUST COMPLETE THE GENIUS TEST 7 UPLOAD A 2 MINS VIDEO - see details below. Applications without this will be rejected!!!!!

Location: Remote (South Africa or Philippines only)
Hours: 30 hours per week, Monday to Friday
Additional Availability: Brief weekend touchpoints where required
Role Type: Long-term / Ongoing Opportunity

We are seeking a highly capable, proactive and organised Executive Assistant to support a busy Founder / Director across multiple business workstreams.

This is not a standard admin role. We need someone strong, reliable and experienced who can take ownership, reduce workload, improve organisation and help keep priorities moving at pace.

Important Requirement

To be considered, you must currently be based in South Africa or the Philippines. Applications from other locations will not be considered.

Key Responsibilities

• Full diary and calendar management

• Managing appointments, meetings and scheduling

• Reviewing, filtering and responding to emails

• Drafting professional communication

• Managing follow-ups, actions and deadlines

• Supporting multiple ongoing business workstreams

• Liaising with clients, suppliers and internal teams

• Creating trackers, reports and organised systems

• Using software tools to improve workflow and productivity

• Helping prioritise urgent matters

• Brief weekend touchpoints when needed to review outstanding priorities

Required Skills & Experience

• Proven experience as an Executive Assistant, Virtual Assistant or senior administrator

• Excellent written and spoken English

• Strong communication and customer service skills

• Outstanding diary management skills

• Strong email management experience

• Excellent organisational ability

• High attention to detail

• Strong IT skills and confidence using software platforms

• Experience using Microsoft Office, Google Workspace, Zoom, Teams, Slack, Trello, Asana, Notion or similar systems

• Ability to work independently and think ahead

• Professional, discreet and dependable

We Are Looking For Someone Who

• Takes ownership

• Solves problems quickly

• Learns fast

• Can manage multiple priorities calmly

• Works to a high standard

• Helps remove pressure from leadership

• Communicates clearly and professionally

• Delivers consistently

This Role Is Not Suitable For Someone Who

• Needs constant supervision

• Misses deadlines

• Has poor communication skills

• Is not confident with technology

• Waits to be told everything

• Lacks initiative

• Cannot manage a fast-paced workload

Working Hours

• 30 hours per week

• Monday to Friday

• Flexible structure agreed with the successful candidate

• Some brief weekend check-ins when necessary

Application Process

To apply, please send:

• CV / Resume

• Short written introduction

• A 2-minute video

Your video must explain:

• Who you are

• Where you are based (South Africa or Philippines)

• Your relevant Executive Assistant experience

• Businesses or leaders you have supported

• Software systems you use confidently

• Why you are the right person for this role

Final Note

We are looking for someone exceptional, dependable and ready to operate at a high level. If you are highly organised, proactive and want to become a key part of a growing operation, we would like to hear from you.

Pay: R20 000,00 - R22 000,00 per month

Application Question(s):

• Must complete genius test and submit result with CV and 2 mins video -https://app.geniusu.com/my-genius-test

• Are you comfortable managing emails and drafting professional responses without constant supervision?

• Important Application Requirement

All shortlisted applicants must complete the following:

2-minute introduction video which should be uploaded on here - https://www.dropbox.com/scl/fo/6bbfy6hyflsvg78gibln9/ACvS86Fk59Fhk0D7I6zr34o?rlkey=4h4b08epjqvf5lrlra474j7dg&st=oexgxlgz&dl=0

Genius Test / aptitude screening and share your Genius- https://mygeniustest.com/

Final interview if successful

Applicants who do not complete the required screening stages will not be considered.

Experience:

• executive assistant: 2 years (Required)

Language:

• English (Required)

Location:

• South Africa (Required)

Work Location: Remote