Executive Assistant to the CVO (Chief Visionary Officer)

Executive Assistant to the CVO (Chief Visionary Officer)

📍 Lagos, Nigeria (Surulere) | 🏢 Onsite | ⏱ Full-time

🔹 Execution backbone ensuring alignment, accountability, and delivery across all teams

🌱 About SCEF

Santos Creations Educational Foundation (SCEF) is building a continental education participation, funding, and impact ecosystem across Africa.

Our platforms include:
• 🌐 NESA Africa (Awards, Voting & Participation):
• http://www.nesa.africa
• 🌐 EduAid Africa (Schools, Scholarships & Access):
• http://www.eduaid.africa
• 🌐 SCEF (Parent Organization):
• http://www.santoscreations.org
• 🌐 eLibrary Nigeria (Digital Learning Platform):
• http://www.elibrarynigeria.ng

🌍 Role Overview

This is a high-trust, high-responsibility coordination role.

You will work directly with the CVO to:
• track execution across all teams
• ensure targets are being met
• manage communication and follow-ups
• keep the entire system aligned

👉 You are not just assisting—you are ensuring execution happens.

🎯 Core Responsibilities
• Execution Tracking & Accountability
• Track all deliverables across:
• Operations
• Technology
• Media
• Partnerships
• Brand
• Ensure:
• deadlines are met
• tasks are completed
• no breakdown in execution
• Communication & Coordination
• Serve as the central communication link between:
• leadership
• teams
• departments
• Ensure clarity in:
• instructions
• timelines
• expectations
• Task & Workflow Management
• Maintain structured systems for:
• task tracking
• reporting
• progress monitoring
• Follow up on:
• incomplete tasks
• delays
• team dependencies
• Reporting & Documentation
• Prepare:
• weekly reports
• progress updates
• performance summaries
• Provide visibility to leadership on:
• what is working
• what is delayed
• what needs intervention
• Support to Strategic Execution
• Assist in:
• proposal coordination
• partnership follow-ups
• meeting preparation
• documentation of key decisions

👥 Team Interaction

You will interact with all departments, ensuring:
• smooth coordination
• clear communication
• consistent execution

🎯 Performance Targets (MANDATORY)

You will be evaluated based on:
• 100% tracking of all team tasks
• No missed critical deadlines
• Effective coordination across all departments
• Clear reporting system in place
• Contribution to achieving:
• 5,000 nominee onboarding
• 1,760 nominee conversion
• partnership execution
• campaign timelines

💰 Compensation & Growth
• Probation (Months 1–3): ₦60,000 – ₦100,000
• Post-Probation (Month 4): ₦72,000 – ₦120,000 (+20%)

💰 Bonus Structure

Bonus is awarded based on:
• execution efficiency
• task completion rate
• coordination effectiveness
• contribution to overall team performance

👉 High performers gain:
• expanded responsibilities
• leadership pathway into operations or strategy roles

🏠 Relocation & Accommodation

We welcome candidates outside Lagos.
• Temporary accommodation available during probation
• Monday–Friday stay arrangement available

Note:
• Accommodation is shared/basic
• SCEF does NOT cover feeding, utilities, or personal expenses

🧠 APPLICATION REQUIREMENT (MANDATORY)

All applicants must submit detailed written responses.

👉 Applications without responses will NOT be reviewed.

🔍 INITIAL INTERVIEW QUESTIONS (COORDINATION & EXECUTION-FOCUSED)
• Task Management Experience

Describe a situation where you had to manage multiple tasks or people.
• What was the situation?
• How did you organize the work?
• What was the result?
• Coordination Under Pressure

Tell us about a time when multiple deadlines were at risk.
• What caused the issue?
• What did you do to fix it?
• What was the outcome?
• System Thinking

Explain how you would track:
• tasks across 5 teams
• deadlines
• performance

👉 What tools or systems would you use?
• Communication Management

Describe a situation where communication broke down.
• What happened?
• How did you resolve it?
• Ownership & Initiative

Give an example of when you stepped in to fix something outside your role.
• What did you identify?
• What action did you take?
• What was the impact?
• Real Scenario (CRITICAL THINKING)

After 1 month:
• Operations team is behind
• Tech team is delayed
• Media team is inconsistent

What do you do:
• immediately
• short-term
• long-term

👉 Provide a structured response.

🔥 WHAT WE ARE LOOKING FOR

We are NOT looking for:

❌ passive assistants

❌ note-takers

We are looking for:

✅ proactive coordinators

✅ execution drivers

✅ problem solvers

✅ highly organized individuals

🚀 FINAL NOTE

This role is for someone who wants to:
• work closely with leadership
• drive execution across teams
• build strong operational systems
• grow into a senior coordination or operations role