Finance Archive Assistant

Overview

Under the general supervision of the Senior Finance Officer, the Finance Archive Assistant provides support to the finance department by managing the filing system, tracking incoming/outgoing cheques and letters in a logbook, routing documents for signature, scanning and uploading documents to SharePoint, assisting with bank correspondence, assisting with VAT reports, managing petty cash, and maintaining records

Employment Type: Temporary until end of September 2026

Reporting Structure:

• Position Reports To: Senior Finance Officer

• Position Supervised: None

Responsibilities

• Handling the activities of records and archives of the financial documents

• Responsible for arranging and filing and labeling all documents properly and putting on “PAID” stamp and keeping information confidential.

• Ensure timely and accurate documentation and filing of all financial documents in both the soft and Hard copy.

• Ensure that financial documents are ready for both internal and external audit

• Record vendor payment information on ERCA Website with Jhpiego account monthly

• Support the Vendor Registration processes and keep the filing if VR updated both the scan copy and hard copy

• Keeping used and unused financial pre-numbered printed documents (CRV, Cheques, WHT) in safe custody and control usage by maintaining a register.

• Responsible for copying, scanning, documenting, uploading, retrieving financial documents upon request, labeling file boxes,

• Prepare Checks, Telegraphic Transfers (TT), and handles routing for signatures.

• Preparing withholding Tax receipt to vendors and consultants

• Act as focal person to inform vendors/staff to collect checks, follow up on timely settlements, and update the team or requester on payment status once transferred to the bank, attaching the payment advice.

• Assisting with the VAT Refund claim report preparation for USAID.

• Maintain other records and registers as required

• Develop and maintain excellent relationships with colleagues and partners.

• Perform other duties as assigned

Required Qualifications

• Diploma in Accounting from recognized Institution with two years relevant experience.

• Computer literacy and working knowledge of Excel, Ms-Word.

• Ability to communicate orally and in writing in English and Amharic.

Required Skills & Abilities:

• Demonstrated ability to handle detail-oriented tasks and be organized.

• Good communication and interpersonal skills to work in a multi-disciplinary team setup.

• Strong team player with multi-tasking and prioritization skills

Salary: Between 7,901 – 11,289 USD per annum.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

“Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

Application Deadline: April 22, 2026

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