South Africa - Operations Executive (Internal Applicants Only)

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The role of the Operations Executive will be to conduct port operations especially with regards to crew operations, immigration visa arrangements and crew transfers enabling smooth transition of day-to-day documentation/operations and eventually accomplishing speedy turnaround of vessels in accordance with ISS QMS and under strict adherence to local rules and regulations.

This is an Internal Only Job Posting

Contract: Permanent

Location: Cape Town, South Africa

In line with company policy, Inchcape does not provide visa sponsorship for candidates and cannot consider applicants who will require this now or in the future.

Key Duties and Responsibilities:
• Crew operations and transfers, that is coordination of pick up and drop off.
• Immigration and Visa arrangements.
• Boarding and handling requirements as per vessel / principal requirements in close co-ordination with main office and ensure in accordance with QMS.
• Maintain good working relationship with the Immigration, Customs, Vendors, Port authority and Principal.
• Providing the Marine department with updated information on local rules and regulations and changes as and when notifications received.
• Arranging crew medicals, shore passes, hot work permits for vessels etc as per vessel / principal requirements in accordance with port procedures.
• Represent the client in all port and vessel related matters by checking, monitoring and assisting them on the day to day operational jobs.
• Providing the Marine Department wit updated information on local rules and regulations and any changes as and when notifications received.
• Work as a team with all other operational staff ensuring all regulations are followed and that all port and cargo documentation is in order prior and after departure of vessel/s.
• Follow reporting procedures and keep the Operations manager updated on all activities.

Who You Are:
• 5+ years in a similar position.
• Must possess a Valid driving Licence with Knowledge of operating a Manual Car.
• Degree or Diploma in Marine Studies.
• Competent user of the Microsoft Office including Outlook, Excel and Word.
• Able to work under pressure.
• Eligibility to work in South Africa.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

#WeAreInchcape

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-Onsite